Here are some tips that can help with time/stress management
How to assess?
Is the task part of your core role? Is it urgent to you? Client work sometimes requests different prioritisation Determine the dependencies & the pain of delaying
- Picking up dry cleaning
- Writing a press release for client announcing recent merger
- Write blog to go out in 2 weeks
- Return call Combo re PC problem
Tackling big tasks & variation
- Break larger tasks down into smaller tasks that can be completed in less than 15 mins
- Block out time, early in the day to complete chunks of the task > not all at once
- Tackle the specific task, rather than focusing on the project as a whole
- Don’t work longer than 2 hours on a task.
- Vary between longer & shorter task
- Urgent & important vs. Not urgent & not important (5mins task)
Eat your frog
- Start with the harder, more painful tasks first.
How to say ‘no’?
- Say no, followed by an honest explanation for why you can’t do it
- “I can’t help you, because I’m working on another urgent project”
- Say no, then give an alternative
- “I can’t do it right now, but I can help you out on Thursday. How does that sound?”
- Say no, and be empathetic
- “I understand that you need this presentation, but I’m unable to help you right away”
- Say yes, give your reason for not doing it, and offer an alternative
- “Yes, I would love to help review this proposal, however, I don’t have time until tomorrow. Genesis, on the other hand, has some capacity”.
- Broken record
- Persistent > prioritise together. If this is urgent, let’s review my priorities together, and decide together where this sits
- Set a block of time for reading email (e.g. 1 hour in the morning, 1 hour at the end of the day)
- Alert the team that you’re unavailable for a block of time (Sign on your desk)
- avoid interruptions at your desk by saying you’re busy or stand up and leave
- Allow yourself to be distracted (5 mins p/hour)
Stress management techniques
- Assess your tasks > urgent and important?
- Break down in smaller chunks
- Ask for help / clarification
- Talk it through with someone
- Take a break
- Start with the outcome, work backwards
- Don’t aim for perfection