Asana

Asana helps you to collaborate, work more effectively, and stay in sync on what matters.

Asana is a web and mobile application designed to improve the way teams communicate and collaborate. Developed by Facebook co-founder Dustin Moskovitz, it is a collaborative task management application that helps you to:

  • Organize your efforts
  • Easily create, assign, follow, and comment on tasks, so you always know what's getting done and who's doing it.
  • From simple to-do lists to complex workflows, Asana can handle any kind of work.
  • Set priorities and due dates to communicate what's important, what's next, and what's falling behind.
  • Less work about work
  • Asana puts conversations and tasks together, so you can go to one place for all the history of the work. With all of your team's ideas, tasks, and files in one place, you know where to look.
  • Instantly up to date
  • Asana Inbox and notifications make it effortless to stay on top of the details that matter to you, wherever you are.
  • Create custom views of your team's tasks using powerful search and filtering.

Asana creates a single place where people can see every project they are working on, answer questions, and get instant updates about how the work is progressing - it provides “a single version of the truth” about what employees, clients and contractors are doing

Elements

Free for teams with up to 30 members, its features include:

  • Workspaces (each team gets a Workspace)
  • Projects (workspaces contain Projects, and Projects contain Tasks)
  • Personal Projects (projects all about 'you')
  • Tasks (in each Task, users can add Sub Tasks, Due Dates (can set to repeat for recurring tasks) Notes, Comments, Files, and Tags)
  • Inbox (organizes and updates information in real-time)

Users can follow Projects and Tasks, and when the state of a Project or Task changes, followers get updates about the changes in their Inbox.

Features

Chrome Extension

Chrome Extension enables you to add tasks to Asana from any webpage with a simple keyboard shortcut, “Alt+Shift+A”. The Chrome Extension is just one of several Asana integrations with Google products.

Add Google Drive attachments to any task

To attach a Google Drive file, simply click on the attachment button, choose “Upload from Google Drive”, and select which file you want to attach. The file name will appear in the list of attachments as well as in the activity feed of the tasks.

If you are following a task that gets a Google Drive attachment, you’ll be notified about the attachment via Inbox and email notifications. Clicking on the link takes you to the up-to-date version of the file in Google Apps.

Just like with other attachments in Asana, you can easily see who attached a file and when the file was attached, search for Google Drive attachments, and even ♥ the attachments to show support.

Mobile

The nifty mobile apps keep you on top of the latest information, while not overwhelming you with updates. So, you only get notifications when you get assigned or unassigned a task, have a task due today, or have comments or task status updates on tasks you’re following. If you’d prefer fewer alerts, just go to app settings, and change which notifications you receive.

The mobile push notifications keep you up-to-date on important tasks and enable you to quickly act on the new information. Tapping a single task notification will take you directly to that task. Tapping on the comment button directly enables you to comment on the task. You can also add attachments right from your phone. This new feature is especially helpful for adding screenshots and photos taken on your phone to any task. Just go to the task, tap the attach button at the bottom of the screen, and select the file you’d like to upload.

Guest Accounts: Asana for Clients, Contractors, and Consultants

Often, we need to share project details with collaborators and stakeholders outside of MM. You can share specific Tasks or Projects with anyone — without sharing your entire Workspace with them — with Guest Accounts.

Adding Guests

To add a guest to a Project, click the “Share” button at the top of the Project and type their email address where it says “Add a person.” Then select “Only this Project (Guest).” The guest will get access only to that specific Project, not the whole Workspace. Guest Account Capabilities

Guests can add, edit, assign, and follow Tasks in the Project, but they can’t delete the Project. Guests can also add other guests to the Project – so if you’re working with an external team, you can invite just one person from that team and they’ll be able to invite their colleagues.

Collaborating with Guests

When you use Guest Accounts, you can keep all of your company’s Tasks in one Workspace – no need to create a separate Workspace just to work with someone new.

For example, if you work at an advertising agency, you can create one Project for each client. You’ll see all your clients in one place, but when a client logs into Asana, they’ll see only the Project you shared with them. Now you and the client can collaborate on tasks together, and have a shared understanding of your project’s status in real-time.